Statutory registers review
Registers of members, directors, charges and beneficial owners checked for completeness and accuracy.
Company Secretarial / Companies Act Review
Company Secretarial Compliance Review
An independent review of statutory compliance under the Companies Act 2016, covering the registers, the minutes, the filing history and the beneficial ownership record, ending in a gap list a board can act on.
Overview
Company Secretarial Compliance Review
What it is
An independent review of a company's statutory compliance under the Companies Act 2016: registers and records, board and shareholder meeting procedures, SSM filing history, the beneficial ownership register and director duties documentation.
Why organisations need it
Company secretarial work is largely invisible until it is tested, usually by a regulator, an auditor or a due diligence team ahead of a transaction. By then it is too late to fix a missed filing or a beneficial ownership register that was never updated after a share transfer. A review catches these gaps on the company's own schedule instead.
Key features
What the engagement covers
Meeting and minuting review
Board and shareholder meeting procedures, notice periods and minute quality against what the Act and the company's constitution require.
SSM filing history review
Filing compliance history checked against statutory deadlines, including annual returns and financial statement filings.
Beneficial ownership review
The beneficial ownership register tested against actual shareholding and control, not just whether a register exists.
Director duties documentation review
Declarations of interest, related-party transaction records and conflict management documentation.
Gap list and remediation plan
Findings ranked by regulatory exposure, with owners and target dates.
Business value
What the business gets out of it
Catches what due diligence will find
The same gaps a buyer's lawyers or an auditor would flag, found and fixed first.
Independent
A review, not a referral to switch company secretary providers.
Ranked by exposure
Findings prioritised by regulatory and transaction risk, not listed alphabetically.
Board-ready reporting
A summary directors can use to discharge their own oversight duty.
Works alongside your existing company secretary
The review checks the output, not the relationship.
How it works
How the engagement runs
01
Scoping
Entities in scope and existing records access.
02
Document review
Registers, minutes and filing history against SSM records.
03
Beneficial ownership testing
Register checked against actual ownership and control.
04
Interviews
Company secretary and relevant directors on process.
05
Report
Findings, remediation plan and a board summary.
Deliverables
What you receive
Compliance review report
Findings ranked by exposure, with evidence.
Register gap list
Specific entries missing, outdated or inconsistent.
Filing history reconciliation
Against SSM statutory deadlines.
Beneficial ownership findings
Accuracy against actual shareholding and control.
Remediation plan
Owners, actions and target dates.
Who it is for
Who this is built for
Industries
Company sizes
Departments
Why Orbix
Why organisations choose Orbix
A governance approach, not a tool sale
We do not resell products, so nothing here is shaped by a vendor margin. The recommendation is whatever your risk and your budget actually justify, including telling you that you do not need the engagement yet.
Recommendations you can actually implement
Findings come with a sequence, an owner and a realistic effort estimate, sized to the team you have rather than the team a framework assumes. A report that cannot be acted on is an expense, not a control.
Consultants who have sat on your side of the table
Our people have carried the obligation internally, not only audited it. That shows up in what we consider proportionate, and in how much documentation we think you genuinely need.
Built for the Malaysian operating context
Work is grounded in Malaysian law and regulator expectation, from the PDPA and the Cyber Security Act 2024 to Bursa, BNM and SC requirements, rather than translated from a European or American template.
HRD Corp expertise where it applies
Where an engagement includes training, the training component is structured to be HRD Corp SBL-Khas claimable, which changes what the programme costs you in practice.
Questions
Questions we get asked
Do you replace our company secretary?
No. The review assesses the output of the company secretarial function and reports to the board; it does not provide ongoing company secretary services.
Can this cover a group of companies?
Yes, scoped per entity, with findings consolidated so group-level patterns are visible.
Do you check beneficial ownership specifically?
Yes. The beneficial ownership register is tested against actual shareholding and control, which is the area most often found stale.
How far back do you check filing history?
Typically the most recent three financial years, extended if the scoping call finds reason to.
How long does this take?
Usually two to four weeks for a single entity, longer for a group structure.