Visio Fundamentals
A one-day programme for the staff who end up drawing the process map, the org chart or the network diagram nobody else wants to touch. A diagram that looks fine to the person who built it but confuses everyone else usually has the same root cause: no consistent shape vocabulary and no thought given to the reader who was not in the room when it was drawn.
The day builds real diagrams used in Malaysian businesses day to day: a process flowchart clear enough for an ISO or audit reviewer, an organisation chart pulled from a data source instead of built by hand, and a data-linked diagram where shapes change colour or value automatically as the underlying data changes. Co-authoring and sharing are covered throughout rather than as an afterthought.
HRD Corp SBL-Khas Claimable
Programme Agenda
9:00 AM - 9:15 AM
Welcome and Programme Overview
Introduction to the session, objectives, and housekeeping.
9:15 AM - 10:15 AM
Shapes, Stencils and a Consistent Vocabulary
Choosing the right stencil for the diagram type, keeping shape meaning consistent, and why a diagram with no legend confuses a reader.
10:15 AM - 10:30 AM
Break
10:30 AM - 11:30 AM
Building Flowcharts and Process Maps
Mapping a real process step by step, decision points, swimlanes for cross-department processes, and keeping the map readable at a glance.
11:30 AM - 12:30 PM
Organisation Charts, Including From a Data Source
Building a chart by hand versus importing it from an Excel or HR data source, and keeping it current as the organisation changes.
12:30 PM - 1:30 PM
Lunch
1:30 PM - 2:15 PM
Data-Linked Diagrams
Linking shapes to an Excel data source so colour, icon or text updates automatically, and practical use cases such as a status dashboard or a risk heat map.
2:15 PM - 3:15 PM
Co-Authoring and Sharing
Working on a diagram with colleagues at the same time, version history, and sharing a finished diagram for review or publication.
3:15 PM - 3:30 PM
Break
3:30 PM - 4:15 PM
Practical Use Cases for Audits and IT
Process documentation ready for an ISO or internal audit reviewer, IT network diagrams, and HR organisation charts, with examples drawn from each.
4:15 PM - 4:45 PM
Applied Practice
Participants build one flowchart or organisation chart for a real process or structure from their own organisation.
4:45 PM - 5:00 PM
Wrap-Up and Q&A
Key takeaways, next steps, and close.
Key Outcomes
- Choose and apply a consistent shape vocabulary for a diagram's audience
- Build a flowchart or process map that reads clearly to someone who was not in the room
- Build and update an organisation chart, including importing it from a data source
- Build a data-linked diagram that updates automatically from an Excel source
- Co-author and share a diagram with a team
- Produce process documentation suitable for an ISO or internal audit reviewer
Training Mode Physical / Online / Hybrid / e-learning
HRD Corp SBL-Khas Claimable
Level Foundation, suitable for operations, quality, IT, HR and project staff who produce process or organisational diagrams
Duration 1 Day (8 Hours) | 9:00 AM to 5:00 PM
Venue In-house at the client's premises, or delivered via the client's preferred platform (Microsoft Teams, Zoom, or equivalent)
Assessment 10 to 15 question knowledge assessment covering all modules
Certificate Certificate of Completion issued to all participants upon full attendance